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Highland Country Club
- Banquet Planning |
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Thank
you for considering Highland Country Club for your very special event. We
are dedicated to providing you with an exceptional dining and social
experience, with the fine food and gracious service you would expect from
a private club. Our facilities, amenities and services provide the ideal
surroundings for any event. From meetings and seminars to wedding
receptions our experienced professional staff is dedicated to the success
of your special event. We
would consider it an honor to serve you and your guests, and look forward
to working with you to ensure a successful event, with every detail
exactly as you desire. We hope the enclosed information will be of
assistance to you in the planning of your event. For additional
information or assistance with booking your event, please contact Cami
Blackwelder at (910) 484-3136 or e-mail to: cami.azinger@highlandcc.info Banquet
Information Guarantees All
approximate guest counts are required at the time of booking. A final
confirmation or guaranteed number of guests is required by noon, three
business days prior to the function. If no final guarantee is received,
the projected guarantee discussed with the event planner will be
considered the final count. All charges will be based upon the
guarantee or the actual number of guests attending, whichever is greater.
Plated functions: There will be a 25% surcharge per person on the numbers
that exceed the guarantee on the day of the event. The club reserves the
right to substitute entrees for the additional attendees, but every effort
will be made to serve the contracted meal. Parties of 14 and under may
order a la carte off of our Magnolia Dinner Menu. Prearranged menus with
no more than three entrée choices are required for parties of 15 and
over. The club will provide entrée indicators for multiple entrée
choices at a charge of .50 cents each. Entrée choices must be given at
time of guarantee. Food
and Beverage No
food or beverage of any kind, unless purchased from the Club, may be
consumed on the Club’s premises at any time (exceptions are wedding
cakes and specialty cakes) Cake cutting fees are $1.00 per person, with a
maximum charge of $100.00. Decorations Management
must approve decoration plans for any occasion in advance. The use of
nails or staples for decorations in any part of the Clubhouse is
specifically prohibited. The House Committee shall assess an appropriate
monetary penalty for any excessive clean up. No
confetti, rice or birdseed is to be thrown inside the clubhouse. Sparklers
are prohibited. Linens:
We provide ivory tablecloths with black napkins. A variety of other colors
are available with notice and may incur and additional cost. Music
and Entertainment If
your party involves a band of any type, a band rider must be provided to
the event planner. Liability The
Club does not assume responsibility for the damage or the loss of any
merchandise, decorations or articles left at the Club prior to, during or
after a private function. Damage
to the Club All
repair work resulting from damage to the Club property will be done by
persons or firms selected and supervised by club management. Members who
damage the property of the Club will be required to pay for the cost of
the repair or replacement thereof, and members are at all times
responsible for the actions of their guests or organizations which they
have sponsored for use of the Club facilities. Service
Charge and Tax In
addition to your food and beverage charges, a 20% service charge on food
and beverage sales will be added. State sales tax of 9% will also apply. Sponsor
Responsibilities for Member-Sponsored Events A
member in good standing must sponsor all parties with the Club. The member
is required to be present and is responsible for all charges and payments
through their member account. Booking
Restrictions – Member-Sponsored Wedding Receptions Scheduled
member wedding receptions have priority over sponsored wedding receptions;
therefore, sponsored wedding reception may only be booked 6 months out. Booking
fee: A $2,500 non-refundable booking fee is required to hold or book a
date. The amount will be applied to the balance of the event. Security
deposit: A $200 security deposit is required for all events. This
deposit will be refunded pending verification of non-damage inspection
following the event. Food and beverage minimum applies. Party
Overtime All
functions are based on a four-hour duration. Parties extending beyond this
time are subject to an overtime fee of $100 per hour. Rentals
(Room fee is waived for those functions where more then 75% of the attendees are Highland Country Club Members or the required food and beverage minimum is met) Room Capacities
The
placement of bands, bars and buffet tables will affect capacity. |
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